83 results about "Meeting Request" patented technology

The present invention is a method for scheduling an event or meeting consisting of a plurality of persons which is determined by optimizing one or more variables. In the preferred embodiment, one or more requests for a meeting are pooled. A selected variable is optimized and an event is scheduled on the optimized variable. As additional meeting requests are pooled which conflict with the initial optimized event, the selected variable is again optimized and the event is dynamically rescheduled based on the optimized variable.

A meeting request is created by one of a group of users having respective electronic calendars maintained by calendar applications on a communications network and is processed before being forwarded to any of the users invited to the requested meeting. The processing occurs through interaction between the calendar applications of the users and other elements connected to the communications network, without any interaction by any of the users. The processing consists of checking information available on or through the network to determine if the requested meeting is on a day that is a holiday for one or more invited users. Either a database of previously stored country specific holidays or holiday information entered by the invited users on their calendar is accessed to conduct the check. Although the meeting request is transferred and processed over the network to check for holidays, it is only forwarded and displayed to the invited users after the processing has been completed The user creating the meeting request may be informed of the result of the processing in all cases, or only when there is an unacceptable result, such as by a display message on their terminal.

A computer-implemented method for assisting in the scheduling of a meeting. A user who desires to schedule a meeting simply inputs the relevant meeting parameters. In response, the computer evaluates a number of possible meeting times by comparing the input constraints against a predetermined set of suitability criteria. Based on this evaluation, the system identifies suggested meeting time(s), and also may identify rooms suitable for each meeting time. The system also calculates an estimated desirability for each suggested meeting time based on its compliance with the suitability criteria. The suggested meeting time(s) and a visual indicator of desirability for each time are then displayed. In addition, the raw free-busy data for each attendee may still be displayed. When the user selects a suggested meeting time, an electronic meeting request is automatically populated with the meeting time and a suitable place associated with the suggested meeting time.

A Meeting Attendee Instant Messaging (MAIM) utility is provided and embeds Instant Messaging (IM) functionality in a calendaring software. When a meeting request is sent out from the calendaring application, the request receives invitee responses, which automatically populates a Meeting Invitee Status Display (MISD). The MISD graphically illustrates which invitees have accepted the request to the meeting (i.e., attendees), and also provides an indication of a current IM status of each attendee to the meeting. The meeting facilitator may optionally select specific attendees or all attendees and initiate a one-to-one or group IM chat session with the selected attendees to begin a chat. The group IM session chat is initiated from within the MISD without providing the meeting facilitator with anything other than the e-mail addresses or e-mail IDs of the attendees.

A method of scheduling meetings within a calendaring system can include receiving a meeting request specifying a meeting time, at least one participant, and a supplemental meeting service to be scheduled concurrently with the meeting. A determination can be made that a supplemental meeting system is not available. Accordingly, participants can be notified of the meeting time and that supplemental meeting service information has not been determined. The method also can include attempting to obtain the supplemental meeting service information from the supplemental meeting system until a predetermined time prior to the meeting time. If the supplemental meeting service information is obtained before the predetermined time prior to the meeting time, the participants can be notified of the supplemental meeting service information.

A group scheduling solution offers an organized and formalized solution to the time management problem in which the desired meeting includes one person who is difficult to schedule. In the inventive approach, a scheduling system is provided in which a hard-to-schedule attendee takes over responsibility for setting the start time of an event. In the invention, a workflow is provided, in which the organizer sends a request to the hard-to-schedule person. The request preferably contains the desired duration of the meeting. The request may contain a list of attendees, location, and other details. These requests are maintained in a queue for the hard-to-schedule person. Batching requests in a queue is a key feature of the invention. The hard-to-schedule person, or their proxy, can then review these requests and select a suitable time for the meeting, set this time in a meeting request, thereby causing an update to be sent back to the organizer and the other attendees, thus indicating the appointed time for the meeting. The organizer of the meeting can still update the meeting details, etc. However, any changes in the start time or the duration of the meeting must be made by the hard-to-schedule person or their proxy. The hard-to-schedule person can also decline the meeting entirely.

A method, system and computer program product for scheduling a meeting with the best candidate(s). The user requests to schedule a meeting during a selected period of time. The system receives a set of rules concerning the scheduling of the meeting. Additionally, the system searches a past communication history (a past communication pattern) between the user and the individual(s) listed in a list of possible candidates. Furthermore, the system searches the calendar application for the individual(s) listed in the list to obtain scheduling information. The past communication history, calendar information and user's rules are analyzed with respect to the individual(s) listed in the list. Based on this analysis, a person deemed to be the best candidate is selected to receive a meeting invitation from the user to attend the meeting requested by the user during the selected period of time.

Interacting digitally communicating devices cooperate to schedule future meetings include a capability to handle conditional acceptance of meeting requests. For example, a conditional acceptance may be subject to Boolean logic functions of the acceptance status(es) of other meeting invitees (e.g., the condition that another specific one or more invitees also accept the meeting request).

The invention relates to a method for integrating services in a calendar application via the meeting request functionality of calendar programs comprising:initiating one or multiple services, wherein the initiation may involve the transmission of calendar event information from the calendar application to the service, the service requests being sent as meeting request e-mails to one or more service e-mail addresses, each service e-mail address representing a service,receiving the update requests generated by the one or multiple services, the update requests being meeting request response e-mails or one or multiple second meeting request e-mailsprocessing the received update requests, andupdating the calendar application.

A group scheduling solution offers an organized and formalized solution to the time management problem in which the desired meeting includes one person who is difficult to schedule. In the inventive approach, a scheduling system is provided in which a hard-to-schedule attendee takes over responsibility for setting the start time of an event. In the invention, a workflow is provided, in which the organizer sends a request to the hard-to-schedule person. The request preferably contains the desired duration of the meeting. The request may contain a list of attendees, location, and other details. These requests are maintained in a queue for the hard-to-schedule person. Batching requests in a queue is a key feature of the invention. The hard-to-schedule person, or their proxy, can then review these requests and select a suitable time for the meeting, set this time in a meeting request, thereby causing an update to be sent back to the organizer and the other attendees, thus indicating the appointed time for the meeting. The organizer of the meeting can still update the meeting details, etc. However, any changes in the start time or the duration of the meeting must be made by the hard-to-schedule person or their proxy. The hard-to-schedule person can also decline the meeting entirely.

A method for creating a meeting request by scheduling an appointment using a scheduling software system, includes displaying to a user, invitee information including time zone information indicating time zones invitees plan to be in on particular dates and creating a meeting request for a specific date by scheduling an appointment time based on information including the time zone information of each invitee.

A meeting controller provides controlled access to the use of an electronic device by sending a meeting request to at least one invitee, wherein the meeting request specifies access rights to use only at least one particular feature of multiple features of an electronic device accessible to the invitee during a scheduled time for the meeting. In response to the invitee accepting the meeting request, the electronic device is automatically configured to only provide access to the at least one particular feature allowed in the access rights specified in the accepted meeting request and during the scheduled time for the meeting, the invitee is only allowed use of the particular feature of the electronic device.

Methods and systems for dialing into conference calls are presented. A meeting request is received by an attendee, and the dial-in information in the meeting request is stored. A meeting reminder is displayed at the proposed date and time or a predetermined period prior to the proposed date and time, and a conference call confirmation instruction or cancellation instruction is received from the attendee. The conference call dial-in number is automatically dialed at the proposed date and time. A network connection is established and the conference call meeting identification number is transmitted.