Method and apparatus for scheduling appointments for multiple location entries

Abstract

A method for creating a meeting request by scheduling an appointment using a scheduling software system, includes displaying to a user, invitee information including time zone information indicating time zones invitees plan to be in on particular dates and creating a meeting request for a specific date by scheduling an appointment time based on information including the time zone information of each invitee.

Description

BACKGROUND [0001] 1. Technical Field [0002] The present disclosure relates generally to scheduling appointments and, more particularly, to a method and apparatus for scheduling appointments for multiple location entries. [0003] 2. Description of the Background Art [0004] There are various software systems that allow users to schedule events, manage and organize information and communicate with each other. One system is Microsoft's Outlook which is a personal information management and communications program. One feature: of Outlook allows users to arrange appointments and meetings by inputting information such as the names of the participant(s) invited, the start / end time of the meeting, etc. The user arranging the appointment (e.g., meeting, conference call, etc.) is generally referred to herein as the creator. [0005] When creating an appointment or a meeting request in Outlook, the time zone for which the creator's computer is set is used as the default time zone in which the Outl...

AI Technical Summary

Benefits of technology

This patent describes tools for scheduling meetings and managing time zones settings using a software system. The tools allow users to display invitee information with time zone information and create a meeting request for a specific date by scheduling an appointment time based on the information. The system also allows users to configure default, current, and future time zone settings. The technical effects of this patent include improved efficiency in scheduling meetings and better management of time zones settings.

Problems solved by technology

This disparity can-cause many problems for the creator of the appointment or meeting, who must keep these time zones changes in mind when selecting the best time.

However, that may be due to the fact that the scheduled time may be outside business hours in the time zone in which the participant normally is located, making the scheduled time inappropriate for a business meeting.

Likewise, the creator may miscalculate the time change for an upcoming business trip, thereby scheduling meetings at unintended scheduled times.

Present systems do not automatically account for time zone changes, many of which are otherwise unknown to the system.

If the system is not aware of time zone differences because it does not track this information, then the system cannot account for the differences.

Because the present systems do not account for such time zone difference information and the user may not remember or correctly account for it, errors may be made in planning, Calendar events.

Such errors can result in incorrectly scheduled meeting requests, for example, that may not be accepted by the invitees because of the poor timing, forcing the scheduling person to create an Updated Meeting Request.

This may consume more than twice as much of the creator's time as was required for creating the first Meeting Request.

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