Technical method for full paperless automatic archiving, cataloguing and page numbering of notarization materials

Abstract

The invention discloses a technical method for full paperless automatic archiving, cataloguing and page making of notarization materials. The technical method comprises the following steps of constructing a document element library; customizing and generating a document template file; performing label classification on each material; performing CA digital signature on the file; charging and issuing an electronic invoice; in a given template file, automatically loading the acquired data value and converting the data value into a PDF file; the integrity of the material is automatically detected; a complete archived file is assembled; according to the method, a notarization filing material collection process and a notarization handling process are parallel, materials required to be collected by item archive filing are automatically collected, completeness is ensured, and meanwhile, a software program is used for automatically arranging the materials, punching pages, generating a directory, sealing pages, sealing the bottom and obtaining a final file; therefore, direct electronic filing or direct paper printing is facilitated, manpower, time and cost are saved, quality is guaranteed, risks are reduced, and user satisfaction is improved.

Description

technical field [0001] The invention belongs to the field of automatic filing, and in particular relates to a technical method for automatic filing, cataloging, and page numbering of all paperless notarization materials. Background technique [0002] In accordance with the requirements of my country's "Notarization Law", "Notarization Procedure Rules", "Notarized Document Filing and Filing Measures" and "Notarization Archives Management Measures", after the notarization business is completed, all notarization institutions across the country need to arrange a special person within a certain period of time. Sort out the application materials in the whole process of application, acceptance, certificate issuance, approval, certificate production, certificate issuance and delivery, and manually make file covers and catalogues for all materials according to a certain format, and put the original paper materials of the above materials, Copies or prints of electronic materials should ...

AI Technical Summary

Problems solved by technology

The disadvantages of this method are firstly that it consumes a lot of manpower, time and cost. Generally, for notarization institutions with a large amount of notarization business, each department will start to arrange multiple people or even all staff to carry out the filing work in the second half of each month, and it will not be completed until the end of the month. During this period, the notarization business will be affected, and notaries often work a lot of overtime; secondly, the quality cannot be guaranteed, and manual inspections are required one by one. There are differences in business proficiency and quality requirements between new and old employees of each notary institution, resulting in filing The completeness, defect or error rate of the data is different, requiring the archives management personnel to manually check one by one before entering the warehouse. This is also a task that is almost impossible to complete. There are a certain proportion of quality problems; the last is the manual filing process assisted by general software systems. Once material changes such as supplementary materials, notarization corrections, and notarization changes occur, the files will have to be transferred back and supplemented again, which is extremely low. Inefficient and troublesome, it is impossible to automatically re-refresh all of them, saving time and effort

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