File synchronous storage and access system based on cloud server and method therefor

Abstract

The invention discloses a file synchronous storage and access system based on a cloud server and a method therefor. The file synchronous storage and access system comprises a barcode sweeping gun, a scanner, a barcode printer and a plurality of file cabinets, the barcode sweeping gun is used for scanning a two-dimension barcode on one side surface of a file box storing paper files and sending collected two-dimension barcode information into a collection management terminal; the two-dimension barcode is an ID number; the scanner is used for scanning the paper files in the file box page by page and sending scanned images into the collection management terminal; the barcode printer is used for printing the two-dimension barcode on the file box according to a command from the collection management terminal; the file cabinets are used for storing the paper files and capable of serving the function of locating files to a book according to a command from the collection management terminal, and indicator lights are arranged on the file cabinets. The file synchronous storage and access system is capable of managing paper files and electronic files synchronously; in normal cases, desired information is obtained from the electronic files, instead of repeatedly accessing the paper files, so that the work efficiency is improved, and the work process is standardized.

Description

technical field [0001] The invention relates to a system and method for synchronously storing and consulting archives based on a cloud server. Background technique [0002] Existing file storage is generally paper storage, and the defects of paper storage are: [0003] 1. After the paper files are frequently checked repeatedly, the files are easily worn and damaged; [0004] 2. After personnel transfer and promotion, the paper files need to go to the new work department together with the personnel; if the files are missing pages or missing pages need to be manually checked repeatedly, it is necessary to manually notify the individual one by one; [0005] 3. In the existing file management, paper files are generally archived according to surnames. If there are too many surnames and too few other surnames, it will inevitably lead to waste of file cabinets, and its storage space cannot be used rationally; [0006] 4. The temperature and humidity of the archive room will affec...

AI Technical Summary

Problems solved by technology

[0003] 1. After the paper files are frequently checked repeatedly, the files are easily worn and damaged;

[0004] 2. After personnel transfer and promotion, the paper files need to go to the new work department together with the personnel; if the files are missing pages or missing pages need to be manually checked repeatedly, it is necessary to manually notify the individual one by one;

[0005] 3. In the existing file management, paper files are generally archived according to surnames. If there are too many surnames and too few other surnames, it will inevitably lead to waste of file cabinets, and its storage space cannot be used rationally;

[0006] 4. The temperature and humidity of the archive room will affect the quality of the paper, and there is a fire hazard;

[0008] 1. The electronic files are rather chaotic. Once there is a need to consult the paper files, they cannot be located in time, and it is still necessary to manually go to the file room to search one by one, which is prone to errors;

[0009] 2. After the inspection, the filing problem of paper files has not been solved. When filing, the files need to be inserted into the previous storage location, which is very cumbersome. For the staff, if a batch of files arrive at the same time, the staff needs to target Each file is archived. Once the staff misplaces it, it will be very difficult to find it next time;

[0010] 3. In the process of existing electronic archives storage, it is difficult to avoid the problem of tampering with data. The security of electronic archives has always been a problem that is difficult to solve in the industry

[0011] 4. In the existing technology, RFID is used as the label of the file box. The cost of RFID is too high, there is a high error rate, and there is a lack of industry standards

[0012] 5. The servers used in the prior art generally have relatively small memory space. When the file data is relatively small, they can still run normally. When the file data is relatively large, the server tends to crash easily.

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